Instructions for Using Templates to Report
2007 Municipal Performance Measurement Program (MPMP)
Results to the Public
Use of These Templates is Optional
Municipalities may create their own templates for reporting MPMP results to the public. For those municipalities that prefer to use Ministry templates, two template styles are provided:
“Template – List” - uses a list format
“Template – Table” - uses a table format
References to FIR and Minister’s Schedule
The Schedule, Line, Column (SLC) reference in the Financial Information Return (FIR) is provided so that municipalities can quickly find the information in the FIR. For example, SLC 91 1102 13 refers to Schedule 91, Line 1102, Column 13. The SLC reference may be deleted once the data is entered in the template.
The numbering system used in the Minister’s List of Measures for the 2007 reporting year is also provided.
Multi-Year Reporting
Multi-year results should be reported to help the public place the 2007 results in context. Space is provided to report five years of results.
If a measure is not comparable with past years, those years will be blocked out. Please note that if a measure is comparable with earlier years, the SLC reference will be the same. Municipalities may re-state measures for previous years using 2007 definitions.
Including Contact Information
The Public Sector Accounting Board (PSAB) recommends that a report of performance measurement results include contact names. Accordingly, there is space at the top of each template to include a municipal contact who can provide more detailed information about MPMP results or refer callers to the appropriate person. For each service area, there is additional space to list a contact familiar with that area. Some smaller municipalities may wish to name only one contact person at the top of the template.
The template may be modified by deleting the boxes or rows for contact names for individual service areas.
Related Documents and Links
PSAB also recommends providing website links or a list of related documents to help the public understand performance measurement results and their context.
Notes & Key Factors for Understanding Results
In this space, describe local conditions and key factors that affect results. The public is interested in this information and finds it helpful for understanding the results.
Efficiency Measures
Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs by including external transfers. Therefore, comparisons are limited to 2005 to 2007.
The formula for the general government measure was changed in 2007 to align it with the definition of operating costs used in other measures. Therefore, comparison with past years is not possible unless the data is recast.
Formatting: Splitting the Table
To make the best use of page breaks, the table may be split. Place the cursor in the row below the intended break. Use the commands: Table/Split Table.
“Template — List” is formatted as a single table. If you intend to delete the columns containing the measure number or the SLC reference, delete the columns before you split the table. Otherwise, it will be difficult to align columns in the separate tables.
“Template – Table” contains several individual tables. To re-merge tables, delete the space between the tables.
COMPLETING THE TEMPLATE
Municipality Name
Enter the name of your municipality in the header on the first page.
Entering Data
Enter results for each measure, overwriting the “x” provided as a placeholder. Previous years will be blocked out if the formula for those years is not comparable to 2007.
If you are recasting data from previous years, remove the shading from a blocked cell using the commands: Format/Borders and Shading/Shading. Click on “No Fill”. Enter the data and the year.
Decimal Formatting
Efficiency measures are expressed in dollars and are reported using two decimal places. The exception is the local government measure which is expressed as a percentage and is shown to one decimal place.
The boil water measure must be shown to four decimal places and should not be rounded up to zero. Even a value of 0.0001 indicates that a boil water advisory affected some part of the community during the year.
For other effectiveness measures, use one or more decimal places if the result is less than 1.0. Determine the number of decimal places that best communicates your results to the public. The decimal places in the template are based on past results and are intended to capture low values.
Solid waste efficiency measures
Revise the text of the measures, indicating per tonne or per household.
Delete any measures not applicable to your municipality.