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RISK ASSESSMENT

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RISK ASSESSMENT

Based on Commission’s strategic directions and objectives, the following two risks to performance have been identified.

Mitigation strategies (including contingency plans, mitigation controls, and monitoring where required as part of prudent risk management protocols) are identified.

The Reference Impact and Probability Matrix used in this assessment is below.

RISK EVALUATION MATRIX

Risk Evaluation Matrix Impact and Probablity

Risk #1: Lack of Knowledge Transfer/Succession Planning Impacting Timeliness and Quality

Issue:

Insufficient overlap between sitting members, whose terms are nearing expiration, and newly appointed members has historically resulted in slower processing of applications. Newly appointed members are unfamiliar with Commission processes; therefore there are delays in processing applications. Familiarity with past applications and Commission processes is important, and quality and speed of work suffers when there is insufficient overlap of member tenure.

Probability: LOW:

There are no members who reach their ten year maximum term during the three fiscal years covered by this plan.

Impact: LOW:

Seven new members were appointed to the Commission in November/December 2016. There are five experienced members who will mentor the new appointees.

With this risk being reduced to LOW probability and LOW impact, the Commission will tolerate this risk and will continue to monitor.

Risk #2: Shortage of Membership Expertise

Issue:

The Commission needs to ensure that the membership continues to consist of a sufficient number of members having the appropriate skills and expertise.

Probability: LOW:

The Commission operates at its best with between 14 and 16 members, including the Chair and Vice-Chair. The membership currently sits at 12 members which is an adequate number of members for the Commission to fulfil its mandate. The Commission would benefit from an additional three members, one of which should have expertise in on-site sewage systems and another having expertise in HVAC/plumbing.

Impact: LOW:

The Commission’s membership currently sits at 12 members. This is an adequate number of members to enable the Commission to fulfil its mandate.

Staff of the Commission will provide the Chair with regular updates on the reappointment and recruitment process. The Chair will monitor the issue and, if necessary, will arrange for a meeting with the Minister’s Office to discuss the matter.

Risk #3: Credibility and Accuracy of Current Authorizations

Issue:

The Commission has a mandate to evaluate and, if appropriate, issue authorizations for innovative building materials, systems or designs for use in construction in Ontario. Given that the Commission has been evaluating and authorizing building materials, systems or designs since 1976, it has an accumulation of authorizations that require review. For example, some would be redundant because they are now covered in the Building Code; some may be outdated, or products may no longer be in production. The Commission has begun special projects to review and manage the existing authorizations.

Probability: LOW:

The Commission believes that the program of updating and reviewing authorizations is reducing the probability of an out of date authorization being applied to a building and that the accuracy and credibility of the remaining authorizations is augmented by eliminating those no longer in use.

Impact: LOW:

The Commission had identified a risk in not undertaking this work on an ongoing basis and believes that this is a necessary exercise in order to ensure the continuing credibility and accuracy of its authorizations. The Commission believes that the public needs to feel confident that the information contained within authorizations is current and accurate. As the Commission has made progress in its special project to manage its existing authorizations and continues to review its authorizations, the risk can be reduced to low.

With this risk being reduced to LOW probability and LOW impact, the Commission will tolerate this risk and will continue to monitor.