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Building Code Commission Ethics Plan

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1.1 The Ethics Plan (the “Plan”) explains how the Building Code Commission (“the Commission”) will ensure that its members understand their ethical responsibilities under:

1.1.1   the Commission’s Code of Conduct
1.1.2   the Public Service of Ontario Act, 2006 (PSOA) and its regulations, specifically the Act’s Part IV (Ethical Conduct) and Part V (Political Activity), and PSOA Regulation 381/07 (Conflict of Interest   Rules)
1.1.3   any other ethical directions that may be specified in directives of Management Board of Cabinet.

These rules are referred to below as “the ethical legislation, regulations and codes”.

1.2   The Plan is intended to ensure that Commission members are aware of their ethical obligations throughout the terms of their appointments. It describes the obligations of the members at appointment,   annually, and at the end of their appointment. It also describes certain additional responsibilities for the Chair.
1.3   The Commission is committed to adhering to the highest standard of ethical conduct in its work.
1.4 Section 6 of the Adjudicative Tribunals Accountability, Governance and Appointments Act, 2009 requires the Commission to establish an ethics plan.

2. Application and Scope

2.1   The Plan is implemented by the Chair of the Commission (“the Chair”) to advise and inform appointees to the Commission, of their obligations both during the terms of their appointments and post-service.
2.2   The information referenced in the Plan, covering the ethical requirements that Commission members should be familiar with, includes:

2.2.1   conflict of interest rules set out in the PSOA’s O. Regulation 381/07 (and, where applicable, the Commission’s Code of Conduct);
2.2.2   the political activity rules set out in Part V of the PSOA;
2.2.3   the role and responsibilities of the Chair as ethics executive for the Commission;
2.2.4   the role and responsibilities of the members’ in notifying the ethics executive (the Chair) of any issues, where necessary and to comply with directions provided;
2.2.5   procedures to notify the ethics executive where necessary;
2.2.6   conduct expected of a member when carrying out his or her adjudicative responsibilities, as laid out in both the Commission’s Code of Conduct and the PSOA, and any other directives that may     be issued by Management Board of Cabinet; and
2.2.7   consequences of non-compliance with the PSOA and the Commission’s Code of Conduct.

3. At Appointment:

At the time of appointment, as part of the orientation of the new member to the Commission, the Chair will:

3.1   provide the new member with copies of the current interpretative bulletins on rights and responsibilities issued by the Conflict of Interest Commissioner.
3.2   provide the new members with a link to the PSOA and PSOA Regulation 381/07.
3.3   provide the new member with a link to the Conflict of Interest Commissioner’s website with specific instructions for the member to read the interpretative materials on the member’s rights and   responsibilities.
3.4   make himself or herself available for questions concerning ethical obligations.
3.5   arrange for the new member to sign a copy of the Code of Conduct to be kept in the Commission’s files, with an affirmation that he or she understands the Code of Conduct and related legislation, and is   aware of his or her ethical obligations as a member of the Commission.

4. Existing Members:

If not done at appointment, the Chair will provide the member with the same materials listed in Section 3 above.

5. Annually:

5.1   Each fiscal year, prior to the first semi-Annual General Meeting of the year, the Chair will distribute a memo to members reminding them of their ethical obligations and the rules governing political activity,   attaching another copy of the Code of Conduct and relevant sections of the PSOA and O. Regulation 381/07, and giving a link to the Conflict of Interest Commissioner’s website.
5.2   Each fiscal year, at the first semi-Annual General Meeting of the year, the Chair will hold a brief discussion of the Code of Conduct, all other ethical obligations and the rules governing political activity of the   members. The information
5.3   At an appropriate time before all municipal, provincial and federal elections, or in other appropriate circumstances, the Chair will distribute a memo to members outlining relevant ethical rules, and inviting   members to contact the Chair if they have questions.

6. At the End of an Appointment:

6.1.   The Chair will provide the departing member with a letter summarizing his or her post-service ethical obligations.

7. Summary of Obligations of the Chair:

7.1   Will ensure that each member of the Commission is informed of their ethical obligations at appointment, at the end of their appointments, and annually, per the procedures outlined above.
7.2   Will seek clarification from the Conflict of Interest Commissioner on any unanswered question the Chair has on the ethical legislation, regulations and codes.
7.3   Will distribute to Commission members any additional communications concerning ethical guidelines from the Ministry or the Conflict of Interest Commissioner, as they arrive, that clarify or change Board   members’ ethical obligations.
7.4   Will promptly take action, as dictated in the ethical legislation, regulations or codes, if any breaches of a member’s ethical duties come to his or her attention.

10. Review

10.1 The Commission will review this plan at least once every three years.