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Nominations

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Filing your nomination

You must fill out the Nomination Form (Form 1) and file it with your municipal clerk. The clerk may require you to show identification or fill in an additional form to prove that you are eligible. Please see Where to Find Forms for links to forms.

You should write down your name as you want it to appear on the ballot. If you normally go by a different name than your legal first name, you may use that name provided the clerk agrees.

Example: Your name is George Alexander Louis Smith. 
    • if you normally go by George Smith, print Smith, George on the nomination form 
    • if you normally go by Alex Smith, and the clerk agrees, print Smith, Alex on the nomination form 
    • if you normally go by George Alexander, and the clerk agrees, print Smith, George Alexander on the form
You do not have to provide all of your names under Given Name(s) on the form. Only provide the one(s) that you want to appear on the ballot.

The nomination form must have original signatures. It may not be faxed, mailed or emailed. You must file the nomination form in person, or have an agent file it on your behalf. If an agent is going to file the form on your behalf you should check with the clerk to see if you are required to provide identification or additional paperwork.

The fee to file a nomination is $200 to run for head of council, and $100 for all other positions. This fee must be paid to the clerk at the time you hand in your nomination form.

You can file your nomination from the first day of January 2014 that municipal offices are open (January 2, 2014 in most municipalities) until 2 p.m. on nomination day (Friday, September 12, 2014).

The clerk has until 4 p.m. on Monday, September 15, 2014 to certify or reject your nomination. The clerk must be satisfied that you are eligible to run in order to certify your nomination. If your nomination is not certified, your name will not appear on the ballot.

Your nomination filing fee will be refunded to you if you withdraw your nomination, if you are elected, or if you receive more than 2 per cent of the votes cast for the office. The fee will not be refunded if your nomination is not certified. 

Changing your mind - Withdrawal

If you decide to withdraw your nomination, you must notify the clerk in writing by the close of nominations (2 p.m. September 12, 2014).

If you withdraw your nomination, you are entitled to have your nomination fee refunded by the clerk.

If you withdraw your nomination, you are still required to file a campaign financial statement covering all the financial transactions you made in your campaign. You must file a financial statement even if the only financial transaction you made was paying the nomination fee.

Changing your mind – Running for a different office

You can only run for one office at a time. If you decide to run for a different office, your first nomination is deemed to be withdrawn when you file your second nomination.

If you decide to run for a different office on the same council or school board, and both offices are elected at large, everything from your first campaign is simply transferred to your second campaign.

Example:

You file your nomination to run for deputy mayor on May 7, 2014. During the summer you decide to run for mayor instead, and file your second nomination form on August 29, 2014.  
    • your first nomination for deputy mayor is deemed to be withdrawn 
    • the nomination fee you paid on May 7 is transferred to your second nomination (in this case, you would have to pay an additional $100 to make up the $200 fee to run for head of council) 
    • your campaign for mayor is deemed to have started on May 7 
    • any campaign contributions or expenses that occurred prior to August 29 are transferred to your mayoral campaign 
    • you must file one campaign financial statement covering your campaign finances from May 7 until December 31, 2014

If you decide to run for a different office on the same council or school board, and one or both of the offices is elected by ward, then you must keep the two campaigns separate. 

Example:

You file your nomination to run for councillor in Ward One on May 7. During the summer you decide to run for mayor instead, and file your second nomination form on August 29, 2014. 
    • your first nomination for ward councillor is deemed to be withdrawn 
    • your nomination fee is transferred to your second nomination 
    • your campaign for ward councillor ends. You may not transfer any contributions or expenses from your ward councillor campaign to your mayoral campaign 
    • you must file two campaign financial statements – one covering your councillor campaign from May 7 to August 29, and a separate one covering your mayoral campaign from August 29 until December 31, 2014

If you decide to run for office on a different council or school board, then you must keep the two campaigns separate.

Example:

You file your nomination to run for councillor on May 7. During the summer you decide to run for school trustee instead, and file your second nomination form on August 29, 2014. 
    • your first nomination for ward councillor is deemed to be withdrawn
    • you are entitled to have the nomination fee you paid on May 7 refunded
    • you are required to pay a nomination fee when you file your nomination on August 29
    • your campaign for ward councillor ends. You may not transfer any contributions or expenses from your ward councillor campaign to your trustee campaign
    • you must file two campaign financial statements – one covering your councillor campaign from May 7 to August 29, and a separate one covering your trustee campaign from August 29 until December 31, 2014

Nomination Day

The deadline to file a nomination is 2 p.m. on Friday, September 12, 2014. This is also the deadline for withdrawing a nomination.

The clerk must certify or reject each nomination by 4 p.m. on Monday, September 15, 2014. 

Acclamations

If there is only one certified candidate running for an office at 4 p.m. on Monday, September 15, that candidate will be declared elected by acclamation. Similarly, in municipalities where multiple candidates are elected at large, if the number of certified candidates is the same as or less than the number of offices, those candidates will be declared elected by acclamation.

If you are elected by acclamation, you must still file a campaign financial statement.

Additional nominations

If there are positions that no candidates have run for, or positions that are still vacant after the candidates who did run have been acclaimed, the clerk will call for additional nominations.

Additional nominations for the remaining vacant seats must be filed between 9 a.m. and 2 p.m. on Wednesday, September 17, 2014. The clerk must either certify or reject each nomination by 4 p.m. on Thursday, September 18, 2014.